virtual communication

Fear: A Silent Instigator

Of all complex situations in the workplace, fear is not often a term discussed or even considered when it comes to addressing and managing disagreements or tense situations.

I recently commenced reading a book I remind myself to open each year: Wired for Joy. The author, Laurel Mellin, helps readers understand more about how the brain functions. In brief (you should purchase the book!), there are joy circuits and stress circuits. Stress circuits are all around us – at home, in the office, on the road. Joy circuits, however, are harder to come by. And, like anything, practice makes perfect. When stress circuits are used regularly, they are more easily triggered.

OK, so what does this have to do with fear?

Pixabay: Woman and man talking at work.

Picture yourself at work. You have a colleague who just wrote you a nastygram, insinuating your knowledge is inferior to their own. First, take virtual communication into consideration. This person may simply have a poor tone in email (I encourage you to pick up the phone *once you are calm* if you sense miscommunication or passive aggressive behavior). But beyond the tone or the insinuation, are your feelings. Your blood pressure rose, and your brain went straight to the stressed state.

What I described is as typical as getting water when we are thirsty. It’s not that we want to feel poor, but our brains tell us something is wrong. While I won’t try to explain the technicalities of neurotransmitters – Laurel can do that – I did consider a tactic that can help reground you and help you realize what is actually bothersome. What I realized is a lot of stress, and anger, stems from fear.

Next time you feel angry, give this method a shot:

  • Ask yourself who you are angry toward. List the person or people.

  • Then, ask yourself the reason. Record the reason.

  • Now, consider what it effects. Self-esteem? Security? Ambitions? Personal relations?

  • Finally, what are the underlying fears?

Let’s take the above example. Pretend Mark sent you the email. Mark is the person you are angry toward. The reason you are angry is that he is acting as he knows more than you do. <Enter reflective mode here.> The email made you feel less intelligent, gave you a swirl of insecurity about your job, and made you question if you are good enough. Further, you are now angry at Mark. How dare he? ... But what are you afraid of? Perhaps you are fearful you may lose your job, or you fear the project you need to work on with Mark will be a catastrophe.

Consider your feelings, and this process, the next time your blood boils. It may have less to do with the person (albeit we all have these tedious experiences!) and more to do with your fears. Once you recognize those fears, you are empowered to respond with insight – maybe even vulnerability – and not hostility. This helps ease tension and supports cohesion rather than opposition.


/Article originally published on LinkedIn./

Virtual Conflict: Prepare and Succeed

Teams are integral to accomplishing tasks. From concept to execution, a well-functioning team can make the difference between a poor deliverable and an exceptional one.

Teams fascinate me. They are comprised of humans… And humans are complex. Each person’s belief system is varied; our construction of family beliefs, acceptance to social norms, and religious influence all effect how we communicate.

Home office

There’s a never-ending number of variables when dealing with people, which makes it understandable interpersonal conflict is a frequent visitor. In the context of work, employee conflicts can be poisonous. Morale crashes, productivity plummets, and key projects very well may suffer.

I am continuously asked how to manage conflict. One person’s resolve is another’s nightmare. I’ve talked about conflict before. First, you need to know the primary types of conflict.

Then, it’s helpful to know what your options are for handling conflict. But what about the benefits of handling conflict? Do you ever wonder what you’re working toward?

The beauty in conflict is that well-managed conflicts can increase trust, respect, and intimacy among employees within and across teams.  The challenge arises when conflict is occurring amidst virtual teams. Do not underestimate the helpfulness of face-to-face time. Personal interaction increases empathy. Without that human touch, task-based conflict can become personal conflict. Remember: use video chat features whenever possible!

If you find yourself managing a virtual team, it will help you to be cognizant the probability of task-based conflict turning into personal conflict is high. How do you prepare to support virtual teamwork?  

Prior to online learning, I would not have found this solution so powerful, but in looking at the research from Ann Majchrzak who has studied virtual projects at many organizations, she found successful teams use one important tool: a discussion board. 

A discussion board demands a shared virtual workspace. In our global and connected workforce, a virtual workspace is easy to come by. Here are the advantages in implementing a discussion board for your virtual team:

  • Just like Slack, IM, or any chat feature, communication is often instant. That regularity in communicating creates a norm that accepts on-demand Q&A, regardless of a scheduled time to speak with the team. What this does is empower the team to ask questions while simultaneously offering visibility to the rest of the team. Others may share the same concern. Rather than let an issue fester – waiting for the opportune time to broach the topic (and then you find out it isn’t an issue to begin with!) – the discussion board forum allows transparency as well as communication frequency.

  • It’s not helpful to have five different resources to communicate through. Thus, if you are working with a virtual team, set expectations for how inquiries should be conveyed. Don’t leave the team to guess if they should be communicating via email, phone, chat, discussion board (or anything in between!).

  • Having an open forum for team collaboration and discussion will elicit honestly and varied perspectives. Set time to review each composition – you want your team to be heard (and let them know that they are!).

  • The primary perk in having a centralized location that supports discussion, questions, and collaboration, is to build trust. When used appropriately (make sure to set ground rules for communication!) the discussion board will become a safe space. Each person will have the opportunity to share their insights or opinions. By requiring everyone to share their input in an educated, professional manner, professionalism will evoke healthy disagreements, not uncivil ones.

Test it out. Need help setting it up? Happy to help.